Incident: Email Glitch Causes Panic at University of Edinburgh Graduation.

Published Date: 2017-06-01

Postmortem Analysis
Timeline 1. The software failure incident at the University of Edinburgh happened on June 1, 2017, as mentioned in Article [59058].
System The system that failed in the software failure incident at the University of Edinburgh was: 1. System software error [59058]
Responsible Organization 1. The University of Edinburgh [59058]
Impacted Organization 1. Students at the University of Edinburgh [Article 59058]
Software Causes 1. The software causes of the failure incident at the University of Edinburgh were attributed to a system software error [59058].
Non-software Causes 1. Human error in sending out the erroneous emails to students [59058] 2. Lack of proper verification or review process before sending out critical communications to students [59058]
Impacts 1. Confusion and stress among final year undergraduates at the University of Edinburgh who received the erroneous email informing them that their graduation ceremonies were cancelled [59058]. 2. Potential disruption to the students' plans and schedules as they were wrongly informed that they would not be able to graduate as planned [59058]. 3. Apology and reassurance from the university to the affected students to alleviate the stress caused by the software error [59058].
Preventions 1. Implementing thorough testing procedures before deploying system updates or changes could have potentially prevented the software failure incident [59058]. 2. Conducting regular audits and checks on the system software to catch any potential glitches or errors before they impact users [59058]. 3. Ensuring proper communication channels are in place to quickly address and rectify any errors that do occur, minimizing the impact on users [59058].
Fixes 1. Implementing thorough testing procedures to catch potential glitches before they impact users [59058]. 2. Conducting a detailed root cause analysis to identify the specific issue within the system software that caused the error [59058]. 3. Enhancing system monitoring and alert mechanisms to quickly identify and address any anomalies in email communications to prevent similar incidents in the future [59058].
References 1. University of Edinburgh officials 2. Barry Neilson, Edinburgh’s service excellence programme lead 3. Edinburgh University's official Twitter account [59058]

Software Taxonomy of Faults

Category Option Rationale
Recurring unknown (a) The software failure incident of sending erroneous emails to students regarding graduation was a one-time occurrence at the University of Edinburgh. There is no mention in the article of a similar incident happening before within the same organization. (b) The article does not provide information about a similar incident happening at other organizations or with their products and services.
Phase (Design/Operation) design (a) The software failure incident at the University of Edinburgh was attributed to a system software error that caused the glitch in sending erroneous emails to final-year students regarding their graduation status. The university clarified that there was no breach of their systems and no compromise of student data, indicating that the failure was likely due to contributing factors introduced during system development or updates [59058]. (b) The operation phase did not seem to be the primary contributing factor to the software failure incident at the University of Edinburgh. The incident was more related to a system software error that led to the erroneous emails being sent to students, rather than issues arising from the operation or misuse of the system [59058].
Boundary (Internal/External) within_system (a) The software failure incident at the University of Edinburgh was within the system. The article mentions that the emails sent to students regarding the cancellation of their graduation ceremonies were caused by a system software error. The university clarified that there was no breach of their systems and no student data was compromised, indicating that the failure originated from within the system itself [59058].
Nature (Human/Non-human) non-human_actions (a) The software failure incident at the University of Edinburgh was attributed to a system software error, which was described as a non-human action. The university clarified that there was no breach of their systems and no student data was compromised due to this error [59058].
Dimension (Hardware/Software) software (a) The software failure incident at the University of Edinburgh was attributed to a system software error, indicating that the contributing factor originated in the software itself. The university clarified that there was no breach of their systems and no compromise of student data, emphasizing that the issue stemmed from a system software error [59058].
Objective (Malicious/Non-malicious) non-malicious (a) The software failure incident at the University of Edinburgh was non-malicious. The incident was attributed to a system software error that caused emails to be sent erroneously to final-year students, informing them that their graduation ceremonies were cancelled. The university clarified that there was no breach of their systems and no student data was compromised. The error was acknowledged by the university as a mistake and they issued apologies to the affected students for the confusion and stress caused by the incident [59058].
Intent (Poor/Accidental Decisions) accidental_decisions The software failure incident at the University of Edinburgh, where final-year students were mistakenly informed that their graduation ceremonies were cancelled, was attributed to a system software error. The incident was described as an error that caused confusion and stress among the students. The university quickly apologized for the mistake and assured the students that their ceremonies would proceed as planned. The root cause of the error was being investigated, and it was emphasized that there was no breach of systems and no compromise of student data [59058].
Capability (Incompetence/Accidental) development_incompetence, accidental (a) The software failure incident at the University of Edinburgh, where final-year students were mistakenly informed that their graduation ceremonies were cancelled, was attributed to a system software error. The university clarified that there was no breach of their systems and no compromise of student data. The incident was described as an error caused by the system software, indicating a failure possibly due to contributing factors introduced by the development team or organization lacking professional competence [59058]. (b) The incident at the University of Edinburgh, where students received erroneous emails about their graduation ceremonies being cancelled, was acknowledged as an error by the university. The email was sent in error, causing confusion and stress among the students. The university quickly apologized for the mistake and reassured the affected students that their ceremonies would proceed as planned. This accidental error led to the university investigating the root cause of the issue to prevent such incidents in the future [59058].
Duration temporary From the provided article [59058], the software failure incident at the University of Edinburgh was temporary. The incident was described as a system glitch that caused erroneous emails to be sent to students regarding their graduation status. The university quickly apologized for the confusion and reassured students that their ceremonies would proceed as planned. The root cause of the error was being investigated, indicating that it was a temporary issue that was not expected to persist.
Behaviour omission, other (a) crash: The software failure incident at the University of Edinburgh was not a crash. The system glitch did not result in the system losing state and not performing any of its intended functions. Instead, it sent out erroneous emails to students regarding their graduation status [59058]. (b) omission: The software failure incident can be categorized as an omission. The system omitted to perform its intended functions correctly by sending out misleading emails to students, causing confusion and stress among the recipients [59058]. (c) timing: The software failure incident was not related to timing issues. The system did not perform its intended functions too late or too early; rather, it sent out incorrect emails to students at an inappropriate time, causing distress [59058]. (d) value: The software failure incident does not align with a value-related failure. The system did not perform its intended functions incorrectly in terms of the value provided to the users; instead, it failed by sending out inaccurate and alarming emails to students [59058]. (e) byzantine: The software failure incident does not exhibit characteristics of a byzantine failure. The system did not behave erroneously with inconsistent responses and interactions; it simply sent out misleading emails due to a system glitch [59058]. (f) other: The behavior of the software failure incident can be described as a misleading communication failure. The system behaved in a way not described in the options (a to e) by sending out false information to students, causing unnecessary panic and confusion [59058].

IoT System Layer

Layer Option Rationale
Perception None None
Communication None None
Application None None

Other Details

Category Option Rationale
Consequence theoretical_consequence The consequence of the software failure incident reported in Article 59058 was a theoretical consequence. The incident caused confusion and stress among students at the University of Edinburgh, as they received emails incorrectly informing them that their graduation ceremonies were canceled. However, there were no real observed consequences such as harm, property loss, or delays. The university quickly apologized for the error and reassured the students that their graduations had not been canceled. The incident was attributed to a system software error, and the university confirmed that there was no breach of their systems and no compromise of student data [59058].
Domain knowledge (a) The software failure incident at the University of Edinburgh was related to the education industry, specifically affecting final-year undergraduates and their graduation ceremonies [59058].

Sources

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