Incident: Military Recruitment System Failure: Delayed, Costly, and Ineffective.

Published Date: 2014-01-13

Postmortem Analysis
Timeline 1. The software failure incident related to the Ministry of Defence's botched computer system occurred in December last year [23586]. (Note: The incident timeline is estimated based on the article mentioning that a briefing note was sent in December recommending scrapping the flawed IT system and incurring additional costs until the IT problem was resolved.)
System 1. Recruitment partnering project IT system 2. IT hosting solution 3. Capita's IT system 4. Old IT platform 5. Army recruitment website
Responsible Organization 1. The Ministry of Defence (MoD) - The MoD was responsible for causing the software failure incident by wasting millions of pounds on a botched computer system and making poor decisions in selecting the IT system contractor [23586].
Impacted Organization 1. Ministry of Defence (MoD) [Article 23586] 2. The army's recruitment wing [Article 23586]
Software Causes 1. The army's recruitment wing picked the wrong bidder to build the IT system after failing to challenge an MoD policy that favored the less suitable offer [23586]. 2. The project management team was inexperienced and under-resourced, leading to delays and lack of a suitable contingency plan [23586]. 3. The flawed IT system required scrapping and rebuilding by Capita, the MoD's partner in the project [23586].
Non-software Causes 1. Inexperienced and under-resourced project management team [23586]. 2. Failure to challenge an MoD policy that favored the less suitable bidder for building the IT system [23586]. 3. Lack of suitable contingency plan when delays started [23586]. 4. Government's decision to press ahead with the project despite warnings and concerns raised by the opposition [23586].
Impacts 1. The Ministry of Defence wasted millions of pounds on a botched computer system, with up to £15.5m already spent on the flawed IT system [23586]. 2. The recruitment partnering project, intended to enable the army to recruit online, is almost two years behind schedule and will not be fully operational until April 2015 at the earliest [23586]. 3. The delays and problems with the IT system risked the MoD not gaining the appropriate number of recruits needed, leading to negative media reporting and reputational damage for the Ministry of Defence [23586]. 4. The MoD incurred additional costs of £1m a month until the IT problem was resolved [23586]. 5. The software failure incident led to a reduction in the number of recruits, with recruitment in 2013 being well below historic levels [23586].
Preventions 1. Proper vendor selection process: The failure could have been prevented if the army's recruitment wing had conducted a more thorough evaluation of the bidders and selected the most suitable vendor for building the IT system [23586]. 2. Experienced and well-resourced project management team: Having an experienced and well-resourced project management team could have helped in identifying and addressing issues early on, preventing significant delays and cost overruns [23586]. 3. Timely intervention and contingency planning: The army should have taken charge when delays started and put in place a suitable contingency plan to mitigate the impact of any unforeseen issues during the project implementation [23586].
Fixes 1. Rebuilding a new IT platform that will be ready early next year [Article 23586]. 2. Introducing work-arounds and mitigation measures to the old IT platform to simplify the application process in the short term [Article 23586].
References 1. Leaked documents 2. Confidential report by technology research company Gartner 3. Briefing notes from the MoD's director general of finance, David Williams 4. Vernon Coaker, the shadow defence secretary 5. MoD spokeswoman 6. Paper lodged in parliament by Philip Hammond

Software Taxonomy of Faults

Category Option Rationale
Recurring one_organization (a) The software failure incident related to the Ministry of Defence (MoD) has happened again within the same organization. The MoD wasted millions of pounds on a botched computer system for the recruitment partnering project, which was almost two years behind schedule and faced serious problems. The MoD was considering spending nearly £50m on a new solution due to the issues with the IT system [23586]. (b) There is no specific mention in the provided article about the software failure incident happening again at multiple organizations.
Phase (Design/Operation) design, operation (a) The software failure incident related to the design phase is evident in the article. The Ministry of Defence's botched computer system for the recruitment partnering project was plagued by problems stemming from the initial design decisions. The project management team was criticized for being inexperienced and under-resourced, leading to the selection of the wrong bidder to build the IT system. Additionally, the army failed to take charge when delays started and lacked a suitable contingency plan, further exacerbating the design-related issues [23586]. (b) The software failure incident related to the operation phase is also highlighted in the article. The MoD acknowledged problems with the army and Capita recruitment partnership, indicating issues with the operation or misuse of the system. The need for work-arounds and mitigation measures to the old IT platform to simplify the application process suggests operational challenges that needed to be addressed [23586].
Boundary (Internal/External) within_system (a) The software failure incident related to the Ministry of Defence's botched computer system for recruitment was primarily within the system. The failure was attributed to factors such as picking the wrong bidder to build the IT system, inexperienced and under-resourced project management team, failure to challenge MoD policies favoring less suitable offers, and lack of a suitable contingency plan [23586]. These internal factors led to delays, additional costs, and the need to consider spending a significant amount on a new IT solution.
Nature (Human/Non-human) non-human_actions, human_actions (a) The software failure incident in the Ministry of Defence's recruitment partnering project was primarily due to non-human actions. The failure was attributed to factors such as the project management team being inexperienced and under-resourced, the army failing to take charge when delays started, and the wrong bidder being selected to build the IT system [23586]. These issues led to significant delays, cost overruns, and the need to consider spending additional funds on a new IT solution. (b) Human actions also played a role in the software failure incident. The leaked documents revealed that the army's recruitment wing picked the wrong bidder to build the IT system after failing to challenge an MoD policy that favored the less suitable offer. Additionally, the shadow defence secretary criticized the government for not addressing the IT problems and Capita's performance despite warnings and pressing ahead with the project [23586]. These human actions contributed to the failure of the project and the subsequent need for corrective measures.
Dimension (Hardware/Software) hardware, software (a) The software failure incident related to hardware: - The article mentions that the Ministry of Defence (MoD) wasted millions of pounds on a botched computer system for the recruitment partnering project. The project faced serious problems, and the defense secretary was considering spending nearly £50m on a new solution [23586]. (b) The software failure incident related to software: - The failure of the recruitment partnering project's computer system was attributed to various software-related issues. The project management team was inexperienced and under-resourced, the army failed to take charge when delays started, and the army's recruitment wing picked the wrong bidder to build the IT system [23586].
Objective (Malicious/Non-malicious) non-malicious (a) The software failure incident related to the Ministry of Defence's botched computer system for recruitment partnering project was non-malicious. The failure was attributed to various factors such as picking the wrong bidder to build the IT system, inexperienced and under-resourced project management team, failure to challenge MoD policies, delays in implementing contingency plans, and overall mismanagement of the project [23586].
Intent (Poor/Accidental Decisions) poor_decisions (a) The software failure incident related to the recruitment partnering project by the Ministry of Defence (MoD) was primarily due to poor decisions. The project faced issues because the army's recruitment wing selected the wrong bidder to build the IT system after failing to challenge an MoD policy that favored the less suitable offer [23586]. Additionally, the project management team was inexperienced and under-resourced, and the army failed to take charge when delays started and put in a suitable contingency plan [23586]. The MoD was considering spending nearly £50m on a new solution due to the serious problems with the current system [23586].
Capability (Incompetence/Accidental) development_incompetence, accidental (a) The software failure incident in the Ministry of Defence's recruitment partnering project was partly attributed to development incompetence. The project management team was described as inexperienced and under-resourced, and the army failed to take charge when delays started, lacking a suitable contingency plan [23586]. (b) The software failure incident also had accidental contributing factors. The army's recruitment wing selected the wrong bidder to build the IT system after failing to challenge an MoD policy that favored the less suitable offer. This decision was described as a mistake that led to serious problems with the computer system [23586].
Duration temporary (a) The software failure incident in this case seems to be more of a temporary nature rather than permanent. The articles mention that the recruitment partnering project is almost two years behind schedule and will not be fully operational until April 2015 at the earliest [23586]. Additionally, there are discussions about implementing work-arounds and mitigation measures to the old IT platform to simplify the application process in the short term while a new IT platform is being built for the medium-term [23586]. These actions indicate that the software failure is being addressed and there are plans in place to rectify the issues, suggesting a temporary nature of the failure.
Behaviour crash, omission, value, other (a) crash: The software failure incident in this case can be attributed to a crash as the system was not fully operational and was behind schedule, leading to the consideration of building a new IT platform to address the serious problems [23586]. (b) omission: The software failure incident also involved omission as the system failed to recruit online as intended, leading to delays and additional costs until the IT problem was resolved [23586]. (c) timing: The timing of the software failure incident was also a factor as the system was not fully operational until April 2015 at the earliest, causing delays and impacting recruitment goals [23586]. (d) value: The software failure incident can be linked to a value failure as the system was not performing its intended functions correctly, prompting the consideration of scrapping the flawed IT system and paying for a new IT platform [23586]. (e) byzantine: There is no specific mention of the software failure incident exhibiting a byzantine behavior with inconsistent responses and interactions in the provided article. (f) other: The software failure incident can be categorized under "other" as it involved a combination of issues such as selecting the wrong bidder, inexperienced project management, under-resourced team, failure to challenge MoD policies, and the need for a new IT platform to address the serious problems [23586].

IoT System Layer

Layer Option Rationale
Perception None None
Communication None None
Application None None

Other Details

Category Option Rationale
Consequence delay, theoretical_consequence (a) unknown (b) unknown (c) unknown (d) unknown (e) The software failure incident caused a delay in the recruitment process for the army. The recruitment partnering project was almost two years behind schedule, and the system was not expected to be fully operational until April 2015 at the earliest [23586]. (f) unknown (g) unknown (h) The potential consequences discussed included the risk of not gaining the appropriate number of recruits needed, leading to negative media reporting and reputational damage for the Ministry of Defence [23586]. (i) unknown
Domain government (a) The failed system was intended to support the government industry, specifically the Ministry of Defence (MoD) in the UK. The software failure incident mentioned in the article pertains to a botched computer system within the MoD, causing significant delays and financial losses in the army's recruitment partnering project [Article 23586]. (l) The software failure incident directly impacted the government sector, as it involved the Ministry of Defence (MoD) in the UK. The MoD had wasted millions of pounds on a flawed computer system for the army's recruitment partnering project, leading to delays and the consideration of spending additional funds to rectify the situation [Article 23586].

Sources

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